Privacy Statement on the protection of personal data by the NI4OS-Europe project
Data Controller details:
NI4OS-Europe project coordinated by GRNET SA
Department in charge of this processing operation:
Marketing Team
Data Controller Contact Details:
infoni4os@grnet.gr
Scope of this Privacy Statement:
NI4OS-Europe project is bound by the European Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation – GDPR). This Privacy Statement describes the policies and procedures in place by NI4OS-Europe project to protect the privacy of newsletter and announcements’ users. This Privacy Statement sets out the criteria and the conditions under which NI4OS-Europe project collects, processes, uses, stores and transfers the personal data of the service Users, how the confidentiality of such information is ensured as well as any law and/or regulation implemented or enacted in accordance with the GDPR and the legislation on the protection of electronic privacy, or any law which modifies, replaces, adopts or codifies any of the above laws, as well as any other applicable national laws on the processing of personal data and privacy, as they may exist under applicable law.
NI4OS-Europe project reserves the right to modify and update the present Policy whenever deemed necessary, whereas any changes shall become effective after they are posted on the https://ni4os.eu, https://ni4os-europe.eu/.
For the purposes of this Privacy Statement, the terms “data controller”, “data processor”, “third party”, “supervisory authority”, “personal data”, “processing”, “data subject” shall have the meaning ascribed to them by the applicable law on the protection of personal data. Moreover, for the purposes of the present, the following terms shall also apply:
“Website” – the website accessible through the domain names: https://ni4os.eu, https://ni4os-europe.eu/, including all of the web pages thereof.
“User” – the internet user of the “Website”, whom the data refer to and whose identity is known or who may be, directly or indirectly, identified.
Purpose(s) of processing the collected data:
NI4OS-Europe project collects and processes the personal data of its Users, referred to herebelow, for the following purposes:
- Newsletter and announcements related to the project
GRNET collects and processes Users’ personal data solely and exclusively for the purposes mentioned above and only to the extent strictly necessary to effectively satisfy such purposes. These data are always relevant, reasonable and not more than those required to meet the purposes set out above. Moreover, they are accurate and, where appropriate, subject to updates. Furthermore, such data are retained only during the period required for collection and processing purposes as aforementioned, and are deleted at the end of that period.
Categories of data processed:
(a) When entering and using the Website
- IP address
- Navigation data within the Website through the installation of cookies
(b) When registering to the newsletter/related announcements
- E-mail address
- Name
NI4OS-Europe project does not collect or have access in any way, to sensitive User data (racial or ethnic origin, religion, etc.).
Lawfulness of the processing operation:
The personal data of “Users” are processed in the context of consent of the subjects, as required by Article 6 (1) (a) of the GDPR.
Access to collected data:
NI4OS-Europe project may provide access to, or provide data related to, or necessary for supporting the Website, to the following natural persons or legal entities:
GRNET partners (Marketing & Technical team)
Recipients of collected data:
NI4OS-Europe project does not, in any way, transfer/transmit or disclose the personal data of the “Users” to any third-party business organizations, natural persons or legal entities, public authorities or agencies or any other organizations, other than those specifically referred to herein.
The personal data of the “Users” may be communicated or transferred to government authorities and/or law enforcement officers, if that is required for the above purposes, or within the scope of enforcing a court decision or order, or for complying with a provision of law, or if so required in order to serve the legitimate interests of NI4OS-Europe project coordinated by GRNET as Data Controller, in accordance with applicable law.
Rights of Data Subjects:
NI4OS-Europe project performs all necessary actions both during collection and at each subsequent processing stage of the Users personal data, so that each User is fully enabled to exercise the rights guaranteed by applicable data protection laws, namely the rights to access, rectify, erase and restrict processing, as well as the right to data portability, which are described below:
Right of Access: The data subject has the right to request and obtain from the Controller, within a time-period of one (1) month, confirmation as to whether or not personal data concerning him or her, are being processed, and, where that is the case, access to the personal data and to certain information, as laid out by applicable law. It may also request a copy of the personal data undergoing processing as described herein by sending an email message to the address: infoni4os@grnet.gr
Right to rectification: The data subject has the right to require the Controller to rectify inaccurate personal data concerning him/her. Considering the purposes of the processing, the data subject is entitled to have incomplete personal data completed, including by means of providing a supplementary statement in accordance with the applicable law.
Right to erasure: The data subject has the right to obtain from the Controller the erasure of all personal data collected and processed within the scope of the NI4OS-Europe newsletter and announcements, in accordance with the applicable law.
Right to restriction of processing: The data subject is entitled to obtain from the Controller the restriction of processing of his/her data where the accuracy of the data is questioned or where any of the other conditions set out by the applicable law, is met.
Right to data portability: The data subject shall have the right to receive any personal data relating to him/her and which he/she has provided to the Controller in a structured, commonly used and machine-readable format, as well as the right to transmit such data to another controller without objection by the controller to whom such personal data were provided in accordance with the law.
These rights are subject to various restrictions pursuant to applicable law, including for example if the fulfillment of the data subject’s request may disclose personal data of another person or in the event that NI4OS-Europe project is required by law to retain such data.
To exercise any of the aforementioned rights, the “User” may contact the Support Team at the email address referred to hereinabove.
Data retention period:
The personal data of “Users” shall not be retained for a period of time longer than is necessary for the operations of the Service and the audits that it undergoes to that effect.
| Categories of personal data collected | Time and place of retention of personal data |
|
IP address Data from website navigation through Cookies | 4 |
|
Email address Name | 4 |
Confidentiality and Security of Information:
The processing of personal data by NI4OS-Europe project is conducted in a manner that ensures both confidentiality and security thereof. More specifically, it is carried out by GRNET’s personnel, exclusively authorized for this purpose whereas all appropriate organizational and technical measures are taken to ensure data security and the protection thereof against accidental or unlawful destruction, accidental loss, alteration, unauthorized disclosure or access, as well as and any other form of unfair processing.
Communication:
For any questions or clarifications regarding this Privacy Statement and as well as in the event of any issues related to violation of personal data, “Users” may contact the Support team at the e-mail address mentioned above.
They may also contact the GRNET Data Protection Officer (DPO), Vasiliki Konstantinopoulou, at the e-mail address: dpo@grnet.gr
Complaint / Termination:
In case a request of a “User” is not satisfied by the Data Controller or by the Data Protection Officer, the User may at any time file a complaint with the Competent Supervisory Authority, namely the Data Protection Authority http://www.dpa.gr.
NI4OS project coordinated by GRNET SA